Our client, a private trading firm, is seeking an Administrative Assistant to join their NYC team. The hours are 9am-6pm and this role is hybrid with four days in the office and one day work from home.

Key Responsibilities:

• Manage and maintain executive calendars, including scheduling both internal and external meetings and ensuring all logistics and necessary materials are prepared in advance.
• Support Investor Relations team in coordinating and scheduling meetings with current and prospective investors, including preparing meeting agendas/materials and sending meeting invitations and confirmations.
• Serve as the primary point of contact for administrative inquiries and requests for executives and Investor Relations, responding promptly and professionally to all communications with a strong sense of urgency.
• Arrange domestic and international travel logistics for executives, including flights, hotels, transportation, and visas as needed.
• Manage expense reports and reimbursement processes for executives.
• Assist with special projects and events as needed, demonstrating flexibility and ability to prioritize and meet deadlines.
• Perform general administrative and office tasks such setting up meeting rooms, greeting guests, and ordering office supplies.

Required Skills, Qualifications and Experience:

• 2-3 years office experience - experience at an investment or finance firm is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines simultaneously.
• Exceptional communication and interpersonal skills, with the ability to interact professionally with investors, colleagues, and external stakeholders.
• Meticulous attention to detail and discretion, especially when handling investor requests or external inquiries.
• Ability to work and think independently, take initiative, and proactively anticipate needs.
• Bachelor's degree or equivalent work experience preferred.

Compensation/Benefits:

• $65K - 90K DOE + discretionary bonus

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Minimum Salary: 65000.00 Maximum Salary: 90000.00 Salary Unit: Yearly